Home  / About Us  / Contacts /  RTI ACT   / Downloads   / Tenders   / Latest Updates and News   / Civil Reg.System / Ebola-Guidelines (GOI) / Transfer Orders Click here to login for verification of employees/pensioners / Appointment letters- Clerks for Head Quarter / Appointment letters- Clerks for Field Offices / Appointment letters- Operation Theatre Assistant


  Civil Registration System
  Civil Registration in Haryana is governed under Registration of Births and Deaths Act 1969 and Haryana Registration of Births and Deaths Rules 2002 made there-under.  Registration of every birth and death is compulsory under these provisions.
Following persons have been made responsible to report the events to the concerned Registrar within 21 days of its occurrence.
1. Head of house hold in case of domiciliary event.
2. In-charge of medical Institution for event occurred in hospitals.
3. In-charge of institution in case of event occurred in Hostel, Jail, dharmsala or lodging house.
4. In case of any new born child or dead body found deserted in public      place the investigating officer of local police station.
Registration Hierarchy
Registration hierarchy notified for the implementation and supervision of the civil registration system is as below.

State Level
Chief Registrar of Births and Deaths
Director General Health Services
Additional Chief Registrar
1.  Deputy Director (M&E), Health Department.
2. Assistant Director, Urban Development


District Level
District Registrar of Births and Deaths
Civil Surgeon
Additional  District Registrar
District Health Officer


Periphery Level
Registrar (Births and Deaths) Urban Area
Secretary, Municipalities
Registrar (Births and Deaths) Rural Area
Incharge Medical Officer
Primary Health Centres.

Reporting Forms
Birth, death or still birth can be reported on the prescribed forms i.e. Form No 1, Form No 2, or Form No 3 respectively. These forms are available on this site.
Important Features
  • A Birth, Death or Still Birth has to be reported for registration, within 21 days of occurrence. Free copy of the certificate can be obtained at the time.
  • Birth and Death registration is to be done at the place of occurrence.
  • Birth can be registered without a name. Entry of name of the child can be done free of cost within 12 months from the date of registration.  After 12 months, the name can be registered by paying a fee of Rs.5/-.
  • However, a name cannot be registered after 15 years, from the date of registration of the birth.  For the births and Deaths, that have been registered prior to 1.1.1995, without a name, the name can be entered on or before 31.12.2010 and for all the births registered on or after 1.1.1995, the time limit is 15 years, from the date of registration.
  • Name, once entered cannot be changed.
  • Any birth or death of which information is given to the registrars, after the expiry of twenty one days, but within thirty days of occurrence, shall be registered on payment of a late-fee of Rs.2/-  (Rupees two only) and penalty of Rs. 5/-.
  • Any birth or death of which information is given to the Registrar, after thirty days  of occurrence, but within one year shall be registered only with the written permission of District Registrar and on payment of late-fee Rs.5/- (Rupees five only) and penalty of Rs. 10/-.
  • Any birth or death which has not been reported within one year of its occurrence, shall be registered only on orders of the Sub Divisional Magistrate and on payment of a late-fee of Rs.10/- (Rupees ten only) and penalty of Rs. 25/-.


Application form for birth certificates.
                     The Registrar/District Registrar,
                     (Births and Deaths)
Subject :-    Request for Birth Certificate.
                     Kindly issue me ________ copies of birth certificate as per particulars given below :-
         1.         Date of Birth                 _______________________
         2.         Name of child              _______________________
         3.         Sex (Male/Female)     _______________________
         4.         Place of Birth               _______________________
         5.         Name of father                        _______________________
         6.         Name of mother          _______________________
         7.         Name of Grand Father_______________________
         8.         Permanent Address   _______________________
         9.         Birth order                    _______________________
                    Thanking you,
                                                                            Yours faithfully,
                                                                            (                      )
                                                            Name __________________
                                                            Address ________________
Total Amount of Rs.____________
Receipt No.___________________ Dated______________


Application form for death certificates.
                     The Registrar/District Registrar,
                     (Births & Deaths)
                     District ______________
Subject :-    Request for death certificate.
                     Kindly issue me________ Copies of death certificate as per particulars given below :-
         1.         Date of Death              ___________________
         2.         Full name of deceased____________________
         3.         Sex (Male/Female)     _______________________
         4.         Place of Death                        _______________________
        5.          Full name of father/husband of deceased _______________________
        6.          Permanent Address   _______________________
        7.          Place of cremation     _______________________
                              Thanking you,
                                                                                  Yours faithfully,
                                                                                  (                      )
Total Amount of Rs. ____________
Receipt No.___________________ Dated______________

 Click Below To View Annual Report(s)

Year 2007

Content on this website is published and managed by Health Department, Haryana Email id: dhs.dghs@hry.nic.in,
Nodal Officer for Website:-Ramandeep Singh, Programmer, IT Cell -0172-6627500- Ext.204   
website last updated on 05.06.2018